Current Opportunities

Communications & Administrative Coordinator

Location: Remote (with occasional in-person meetings or events)
Type: Full-Time
Reports to: Executive Director

Overview: Trees for Life is a national charity committed to planting trees where Canadians live, work, and play. We are currently seeking a creative, organized, and detail-oriented Communications & Administrative Coordinator to support our marketing, communications, and operations. This is a unique opportunity to contribute to a growing organization that is transforming landscapes and building a greener future through collaborative tree planting projects - including our Heroes Forests, which honour Canadian heroes through dedicated plantings.

Key Responsibilities:

Marketing & Communications:

  • Create promotional materials (e.g. one-pagers, flyers, posters) based on content provided by program and partnership teams.

  • Ensure all communications reflect a clear, consistent message about Trees for Life’s mission and values, with an emphasis on the Heroes Forests initiative.

  • Act as a brand ambassador: ensure consistent visual identity across all platforms and materials (logo use, tone, colours, etc.).

  • Write and edit content for promotional use and donor communications.

  • Support the coordination and execution of the Year in Review publication and Case for Support (gather content, organize drafts, and coordinate with the graphic designer).

  • Assist with visual storytelling by selecting strong images and developing branded visuals that reflect the Trees for Life identity.

  • Coordinate branded apparel production and sales with vendors, ensuring consistency in branding and ease of purchase.

  • Provide briefings to the public relations agency for crafting media relations media.

Administrative Support:

  • Provide administrative support to fundraising, communications, and partnership development teams e.g., research prospective donor/partner, polishing reports, pitches and proposals.

  • Assist with the preparation and mailing of letters and packages, including support for the annual mass mailing (Fall).

  • Book venues and coordinate logistics for meetings, meals, and events.

  • Provide event support: print signage, coordinate food and beverage, assist on-site as needed.

  • Take meeting minutes for select Trees for Life meetings and all Board of Directors meetings.

  • Manage print requests and oversee production timelines.

  • Track projects and tasks using shared tools; maintain and organize the Shared Drive.

  • Monitor voicemail and direct messages appropriately.

  • Manage the info@treesforlife.ca inbox.

  • Track deadlines for grants, insurance renewals, and key internal processes.

  • Take on additional administrative tasks as needed.

Qualifications & Skills:

  • 3 – 5 years of relevant experience in a similar role that combines:

    • Communications or marketing (writing, editing, layout, design coordination)

    • Administrative support (proficiency in MS Office)

    • Event support and logistics

    • Brand consistency/implementation, promotional materials

  • Excellent writing and editing skills (required). 

  • Design/layout experience is an asset (e.g., Canva, Adobe InDesign)

  • Strong attention to detail and organizational skills

  • Experience with content coordination and visual brand development

  • Comfort with administrative tasks and multitasking across teams

  • Familiarity with file organization systems (e.g., Google Drive, SharePoint)

  • Experience working or volunteering in a non-profit or environmental organization is an asset

Salary & Benefits:

  • Competitive salary – range $55,000 to $60,000, depending on experience

  • Paid vacation

  • Remote work with in-person meetings and events

  • Occasional travel

Application Details

Please submit your resume to hr@treesforlife.ca
Application Deadline: Wed, May 14, 2025 @ 11:59pm

About Trees for Life

Trees for Life (TFL) is a national charity committed to supporting, mobilizing, and inspiring tree-planting efforts across Canada. Through the immense success of our first two campaigns – the Highway of Heroes Tree Campaign and GrandTrees Climate Solutions projects – our team of horticultural, environmental, political, and community leaders have a proven track record of success. Our mission is to plant trees where Canadians live, work and play. In the process, we will seek to dedicate trees, where appropriate, to local heroes though our Trees for Heroes program.